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Engaging Families in Early Childhood Education

iCare’s unique notes categorization and reuse method provides teachers the fastest way to make journal entries in categories such as: circle time activity, toilet training, story time, grace and courtesy, writing, and math.

Parents receive instant messages throughout the day and get a Daily Report by email once a day.

There’s nothing quite like iCare.

What is Journaling?

What is Journaling

It is an efficient tool for recording a child’s daily activities and tracking his development milestones like: feeding and diaper training for infants and toddlers, reading and math skills for preschoolers, or language skill for school age children.

Record keeping simplified

Benefits of a Journal

Teachers will love how quickly and simply they can make an entry. They’ll love the convenience of features like categorization and assessment. There is nothing like the iCare journal.


How it works?

Easily track things like: meals, diapering, naps, I was, I need, calendar activities, and special activities.

3-year olds

What is Journaling

Easily track things like: Curriculum, group activities, art, story time, social skills, outdoor play, health and wellness, and accident report.

4-year olds

Benefits of a Journal

Easily track things like: Circle time, large motor activities, quite time, art, story time, outdoor play, and preschool curriculum.


How it works?

Easily track things like: Homework, reading, writing, speech, math, science, and group behavior.

Enrichment Class (Chess)

Enrichment Class (Chess)

Easily track things like: Interactive lessons, puzzles, tactics, and matches played.

How it works?

Benefits of a Journal

To post: Select student name and category, type the entry in the text box and click post. Parents can view the posts and keep track of their kid’s activities.

Photo Sharing


What a treat for parents to instantly receive photos of their children at play or get to look at their art work throughout the day. It will make any parent’s day!

Point, click and share using any phone or tablet.

With just a phone or a tablet and iCare, teachers can do a lot of wonderful things:

  • Photos can speak a great deal for your center and parents will surely love to share them. It is a great way to promote your center.
  • The ‘Photo Likes’ feature will tell you a lot about which programs are working and which are not.
  • And, they are a great way to build loyalty with the parents.

Create memories you will cherish forever!

Creating Memories

Creating Memories

What an amazing experience for parents to get photo updates of their child’s activities. Best tool to improve parent participation in child-development.

Simply click and share

How to Share?

Just point and click, using a phone or a tablet and share instantly with parents. It is really that simple. Get Email updates every day at 7:00 pm when a new picture is shared.

Promote your center

What it Does?

Happy pictures are worth a thousand words of positive publicity. Number of likes let you access the popularity of a program.



Have a problem? Need advice from a parent? Or, want to tell them what an awesome job their child is doing today?

Or, want to discuss something with another teacher?

Go to chat and click on a teacher or parent’s name.

Or, go through history to understand a child’s behavior better.

Investigate and solve problems instantly.

Instant Communication

>Instant Communication

Get instant advice from a parent or teacher or share updates about the child’s day in real time.

Engaging Parents

Engaging Parents

Improve parent-teacher engagement with instant chat. Or go back to check behavior history of a child to understand him better.

Eliminate administrative work


Easy to use methods, like: automated notifications, smart reporting and participation of all stakeholders will eliminate most repetitive tasks in enrollment, record keeping, attendance, security, report making, messaging and staffing.

Eliminate routine work and enormously reduce time spent in administration.

Efficient Management


Improve productivity and achieve higher goals for the center. Eliminate billing errors and simplify record-keeping.



Efficiently manage check-in and check-out, batch attendance or move attendance from one room to another.



Bill correctly, never forget to add a charge and send reminders for timely fee collection. View and post chargers or credit and watch your profits grow.



Create staff profile, manage schedule, check attendance and send messages and email to staff in the lobby or privately.



Plan ahead using statistics. Generate and print reports like Room Planning, Children’s Age Projection Children’s Schedule History and Slot Availability by Rooms.

The most simplified program and class management system

Program Management

Easily set up all your childcare and school-age programs. Let parents or administrators enroll the children.

With the least effort you’ll be able to control enrollment, class capacity, scheduling, staffing, and tuition fee billing.

(Click here for Drop-in Care and here for FDC Placement Agency.)

The most simplified program and class management system.


Efficient Management

Create all existing programs or classes at the center. Manage schedules, set active or inactive status and keep track of start and end dates.



View enrolled children, track schedule and send messages to the Lobby or to a personal phone or email.

Direct Deposit


The best payment processing solution.

Direct Deposit

iCare's secure, automated payments process will collect fees on-time and accurately.

No more late payments and never miss a payment.

It Saves Money

Reduce your credit card or ACH processing cost as compared to all major processors – like Square, PayPal and Apple Pay.

Save Even More Money

If you process more than $50,000 per month, then our corporate services representative will help you further reduce your cost.

Learn more about iCare TSYS
Center Security

Center Security

Install the wireless iCare Door Switch to secure your building and allow only authorized people to enter.

Simple hands-free security.

Data Security

Data Security

iCare is hosted on the world’s most secure and highest performing Cloud servers – Amazon Web Services (AWS).

AWS is HIPPA compliant!

iCare Software - Monthly/Yearly Subscription Pricing


(Perfect for trying in 1 or 2 rooms)

Capacity up to 25 active children

Free for first 3 months


$25 per month


$255 per year


(For for-profit centers and schools)

Any capacity up to 1,000 children

$1 per month per child


$10.20 per year per child


(For non-profit centers and schools)

Any capacity up to 1,000 children

$0.90 per month per child


$9.60 per year per child

  • For capacity above 1000 or for special needs, call (978-266-0224) or email us (
  • No long-term contract. You can cancel your subscription for the next billing period anytime before the billing period starts.
  • Capacity count is for active children only. There is no limit on number of inactive/graduated children kept in the database.
  • Click here for the iCare license agreement.

    (The monthly subscription pricing overrides the freemium pricing mentioned in the brochure.)

iCare Legacy

iCare Legacy is Orgamation Technologies’ old childcare management software, which has been running in centers since 1998. It is cloud-based and it includes: Parent and teacher portals. But, its Admin features use old Windows technology, which is why we built a new and more efficient iCare childcare management software.

At the moment, the new software is missing just two features – Drop-in POS and Afterschool Monthly Scheduler. These features will be added soon.

Click on the button below for information about the legacy product, or if you are interested in Drop-in POS or the Afterschool Monthly Scheduler.

Go to iCare Legacy product
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