Since 1997

Billing Rules Enforcement

Billing Rules Enforcement - Global,
Program/Class, and Child-Specific Controls

Simplify Billing and Ensure Accuracy with Automated Rule Enforcement

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Managing childcare billing is one of the most complex administrative tasks for centers. Each child may have different billing needs—subsidies, sibling discounts, late fees, extra hours, or flexible schedules. Manual adjustments lead to errors, lost revenue, and parent disputes.

iCare automates billing enforcement at every level—global, program/class, and child-specific—ensuring accuracy, transparency, and compliance.

Eliminate billing errors and automate revenue collection!

Billing Rules – Applied at Every Level for Maximum Accuracy

Global Billing Rules – Standardized Center-Wide Policies

Centers need consistent policies for late fees, refunds, holidays, and penalties.

iCare Auto-Enforces:

Program/Class-Specific Billing Rules – Flexible Rates for Different Offerings

Programs have unique rate structures (e.g., part-time vs. full-time, after-school care, enrichment classes).

iCare Customizes Billing by Program:

Child-Specific Billing – Handling Custom Cases

Some children require special billing rules, such as subsidy payments, scholarships, sibling discounts, or employer-sponsored care.

iCare Ensures Personalized Billing Accuracy:

Automation Eliminates Errors & Manual Adjustments

The Problem: Manual billing leads to missed charges, disputes, and revenue loss.

The iCare Solution:

Pre-set rules ensure every invoice is correct—no need for adjustments.
Real-time validation against attendance records prevents incorrect charges.
Alerts for missing or incorrect payments to prevent underbilling.
Before iCare: Staff spends hours manually reviewing invoices.
With iCare: Billing is automated, accurate, and dispute-free.

Save time, reduce disputes, and collect payments faster!

Handling Subsidies with Precision

The Problem: Complex subsidy structures require accurate tracking of vouchers, reimbursements, and parental co-pays.

The iCare Solution:

Subsidy billing auto-calculated based on attendance.
Audit-ready financial records ensure compliance.
Instant reconciliation between expected and received subsidy payments.
Before iCare: Centers manually track subsidies and risk underpayment.
With iCare: Every subsidy is applied correctly, and compliance is guaranteed.

Stop subsidy billing errors—iCare automates it for you!

Transparent Billing for Parents – Fewer Disputes

The Problem: Parents struggle to understand their invoices, leading to delayed payments and disputes.

The iCare Solution:

Itemized invoices auto-generated with full breakdowns.
Parent portal access to invoices, payment history, and upcoming charges.
Automated payment reminders via email and SMS.
Before iCare: Parents question every invoice, delaying payments.
With iCare: Clear, transparent invoices ensure fast payments.

Make billing hassle-free for parents while ensuring on-time payments!

Stay Audit-Ready with Organized Financial Records

The Problem: Centers need clear records for licensing, compliance, and subsidy audits.

The iCare Solution:

Every transaction logged digitally—easy to retrieve during audits.
Secure financial reports ensure full compliance.
Real-time tracking of late fees, discounts, and subsidy payments.
Before iCare: Audits take hours of paperwork and manual calculations.
With iCare: Reports are instantly generated for auditors.