Since 1997

Private Schools & Montessori

Private Schools & Montessori – Simplify & Elevate
Your Operations

Transform Your School’s Efficiency & Engagement with iCare

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Running a private school or Montessori program involves balancing academic excellence, financial stability, and operational efficiency—all while keeping families engaged.

iCare brings all aspects of your school into one unified platform, helping you automate administration, optimize finances, and enhance communication—so you can focus on what matters most: education.

Want to see iCare in action?

Finance – Optimize Billing & Financial Planning

Managing tuition and finances can be complex, but iCare automates and simplifies every step, reducing errors and improving cash flow.

Smart Billing & Discounts

Set up sibling discounts, subsidies, flexible rate structures, and auto adjustments.

Automated Payment Plans & AutoPay

Give families multiple payment options and reduce overdue balances.

Seamless Grant & Subsidy Management

Handle copays, split family payments, and funding allocations with ease.

Comprehensive Financial Reports

Access General Ledger (GL), Chart of Accounts (COA), and tax-ready statements in one click.

Stay financially organized and focus on education—not paperwork!

Admissions & Lead Nurturing – Boost Enrollment & Conversions

Every inquiry is a potential enrollment—but without the right system, leads fall through the cracks. iCare ensures no opportunity is lost by automating every stage of the enrollment process.

Maximize enrollment with a smarter, automated process!

Lead Tracking & CRM

Capture, nurture, and convert inquiries with automated follow-ups.

Google Analytics Integration

Track lead sources, optimize marketing, and measure ROI.

Automated Enrollment Paperwork

Online forms, document uploads, e-signatures, and validations.

Finance – Optimize Billing & Financial Planning

Managing tuition and finances can be complex, but iCare automates and simplifies every step, reducing errors and improving cash flow.

Development Models Preloaded in iCare

iCare supports widely recognized child development frameworks for structured learning:

Montessori

Encourages self-directed learning with hands-on materials and problem-solving tasks.

Reggio Emilia

Promotes creativity, collaboration, and in-depth research projects.

Waldorf Education

Integrates storytelling, music, movement, and experiential learning.

HighScope & Bank Street

Focus on cognitive, social, and real-world applications.

Other Customizable Models

Easily add Te Whāriki, Head Start, Forest Schools, or state-specific guidelines to meet your program’s needs.

Lesson Planning & Curriculum Management

Observations & Assessments

Guided Observation Frameworks – Document student engagement and performance based on Montessori, Reggio Emilia, or HighScope principles.
Progress Reporting – Generate individualized learning reports to share insights with parents.
Assessment Tools – Use custom rubrics and AI-powered insights to measure academic and developmental growth.

Daily Reports & Journals

AI-Assisted Learning Insights

Support Student Success with Research-Based Development Tracking With iCare, schools can confidently monitor, assess, and enhance child development while staying aligned with proven educational methodologies.

Want to see iCare in action?

Engagement & Communication – Strengthening Parent & Teacher Connection

Transparent communication builds trust with families. iCare ensures real-time engagement between teachers, administrators, and parents.

Parent App

Parents can track attendance, tuition payments, learning progress, and messages anytime.

Teacher App

Enables seamless journaling, documentation, and instant communication with families.

Live Chat & Messaging

Secure, real-time individual or group messaging between parents, teachers, and admins.

School Calendar & Notifications

Broadcast announcements, special events, and reminders effortlessly.

Photo Sharing

Securely send classroom moments to parents and grandparents.

Strengthen relationships and build trust through seamless communication!

Administration – Efficiency Meets Compliance

Managing school operations shouldn’t be overwhelming. iCare streamlines administrative workflows so you can focus on student success.

Room & Program Management

Monitor classroom capacity, teacher-child ratios, and scheduling.

Staff Scheduling & Role Permissions

Assign shifts, set user roles, and secure sensitive data.

Authenticated Attendance

Track student and staff check-ins with verified digital logs.

Licensing & Compliance Audits

Maintain well-organized documentation for quick approvals.

Advanced Reporting (BI, AI, & KPIs)

Generate 100+ reports to gain deeper insights.

Multi-Site Management

Compare performance across multiple school locations.

Built for Long-Term Success – Best-in-Class Technology

Your school deserves a secure, scalable, and high-performance system that grows with you.

Future-proof your school with a secure, all-in-one platform!

#1 AWS Cloud Hosting

Reliable, fast, and scalable infrastructure.

Privacy & Security

Advanced encryption and data protection to meet compliance standards.

Audit Trail & Change History

Maintain accountability with full system logs.

Fully Integrated Solution

No need for multiple disjointed apps—iCare does it all.

A partner you can rely on—every step of the way!

Expert Support – We’re With You Every Step of the Way

We don’t just provide software—we offer full support to ensure a smooth transition and long-term success.