Factor Rate Chart
30+ Factor Rate Chart -
Automate Billing of All of Your Offerings
Flexible Billing That Boosts Enrollment and Financial Stability
The ability to offer a variety of childcare programs is key to attracting more families and increasing occupancy. However, managing different tuition rates, discounts, and extra charges manually creates billing errors, disputes, and revenue loss.
iCare’s automated Factor Rate Chart simplifies billing for full-day, part-day, drop-in care, subsidies, and special programs, ensuring every charge is accurate and justified.
More billing flexibility = More enrollments, More revenue!
The Problem: Billing Complexity Leads to Lost Revenue & Lower Occupancy
- Manually adjusting tuition rates for different schedules is error-prone.
- Extra services like late pickups, drop-in hours, and activity fees are often missed.
- Inaccurate subsidy billing can result in non-payment or audit issues.
The iCare Solution:
- Automated, rule-based billing system that eliminates manual calculations.
- Supports over 30 configurable factors to meet any tuition structure.
- Transparent invoices ensure parents understand charges, reducing disputes.
A smarter billing system helps you increase enrollment and maximize revenue!
What is a Factor Rate Chart? A Smarter Way to Bill
A Factor Rate Chart is an automated system that applies tuition rates and fees based on multiple conditions, such as:
- Program type (full-day, half-day, afterschool, drop-in, etc.).
- Time-based rates (hourly, daily, weekly, monthly).
- Multi-site pricing differences.
- Demographics & income-based pricing.
- Memberships & prepaid package discounts.
- Min & max limits (minimum weekly hours, capped tuition, etc.).
- Special programs (Mom’s Day Out, Weekend Specials, Friday/Saturday night care).
Customize billing exactly how you need it—without extra work!
Multi-Layered Billing – Ensuring Accuracy Across All Scenarios
The Problem: Billing must match real attendance, schedules, and discounts while meeting the needs of centers, parents, and subsidy programs.
The iCare Solution:
- Handles hourly, daily, weekly, and monthly tuition structures effortlessly.
- Applies tuition discounts (sibling, corporate, scholarships) without manual processing.
- Automatically adjusts for subsidy co-pays and site-based pricing policies.
Offer flexible programs while ensuring every charge is accurate and justified!
Handling Extra Charges & Adjustments with Zero Effort
The Problem: Parents frequently use extra hours, late pickups, drop-in care, and activity add-ons, but tracking and billing these manually is time-consuming.
The iCare Solution:
- Late pickup and extra-hour fees are added automatically.
- Drop-in care is billed instantly based on check-in/check-out times.
- Activity fees, field trips, and one-time charges are seamlessly integrated.
Never miss billing for extra services—maximize your revenue effortlessly!
Integrating Billing with Attendance & Subsidy Programs
The Problem: State subsidies and parent co-pays require accurate billing tied to actual attendance.
The iCare Solution:
- Integrates with check-in/check-out data for accurate hourly billing.
- Automatically calculates subsidy co-pays based on actual attendance.
- Prepares audit-ready reports to verify subsidy billing.
Ensure full transparency in billing—every hour accounted for, every dollar justified!
Future-Proof Your Billing with iCare
- AI-powered billing recommendations (coming soon) to optimize tuition structures.
- Seamless integration with accounting software for automated revenue tracking.
- Real-time financial reports to monitor billing trends and revenue growth.
and let iCare simplify your childcare billing!
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