Since 1997

Before & After School Care

Before & After School Care – Simplify Management,
Increase Engagement

Managing Before & After School Programs is Complex – iCare Makes It Easier

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Running an after-school or before-school program means juggling dynamic schedules, billing complexities, licensing compliance, and parent engagement—all while keeping operations running smoothly.

Without the right tools, this can lead to frustration, inefficiency, and lost revenue. iCare automates your operations, so you can focus on delivering quality care.

Your Challenges & iCare’s Solutions

Dynamic Scheduling & Enrollment

The Challenge

Parents need flexible scheduling, including drop-ins and changing attendance.
Handling school closures, early dismissals, and special days is a logistical nightmare.
Tracking varying attendance across multiple sites is time-consuming.

The Outcome You Need

Fully automated scheduling that adjusts for school holidays, early releases, and special events.
Drop-in care tracking that provides real-time availability updates.
Multi-site visibility to monitor attendance across different locations.

How iCare Delivers

Parents can self-manage schedules—choosing set days, drop-in options, or last-minute changes.
Automatic adjustments for school closures, ensuring accurate billing.
Live attendance tracking across all locations with instant updates.

Flexible, Automated Billing & Payments

The Challenge

Different families pay hourly, daily, weekly, or monthly—keeping up is exhausting.
Late pickups, extra hours, and subsidies create constant billing disputes.
Processing multiple payment types (subsidy, employer pay, private pay) is complex.

The Outcome You Need

Seamless, automated payments that eliminate late fees and disputes.
Accurate billing for every scenario, including split-payments and flexible plans.
Easy collection of tuition, subsidies, and additional fees.

How iCare Delivers

Automated fee calculations based on attendance, schedule changes, and late pickups.
Multiple payment methods (ACH, credit card, subsidies) for easy transactions.
Pre-set billing rules for hourly, daily, and weekly pricing to avoid disputes.

Parent Communication & Engagement

The Challenge

Parents feel disconnected and want instant updates on check-in/out and daily activities.
Emergency schedule changes require immediate parent notification.
Parents need a simple way to track billing, schedules, and reports.

The Outcome You Need

Real-time parent updates on their child’s daily activities and attendance.
Automated notifications for schedule changes, billing, and emergencies.
Easy access to payment history, attendance records, and school calendars.

How iCare Delivers

Parent App for real-time updates on schedules, billing, and child progress.
Automated messaging & live chat between parents, teachers, and admins.
Instant alerts for late pickups, schedule changes, and upcoming fees.

Staffing, Scheduling & Licensing Compliance

The Challenge

Managing fluctuating student numbers makes staffing difficult.
Teacher-child ratios need constant monitoring to remain compliant.
Licensing audits require detailed records, often causing stress.

The Outcome You Need

Efficient staff scheduling that aligns with fluctuating student numbers.
Accurate teacher-child ratio tracking for full licensing compliance.
Fast and hassle-free licensing audits with digital record-keeping.

How iCare Delivers

Smart staff scheduling that adjusts to changing attendance.
Real-time ratio tracking to maintain compliance across age groups.
Automated compliance reporting for licensing and regulatory audits.

Subsidy & Grant Management – Stress-Free Processing

The Challenge

Subsidy tracking and billing errors cause delays in reimbursement.
Compliance with funding rules requires constant record-keeping.
Late payments disrupt cash flow, causing financial strain.

The Outcome You Need

Fast, accurate subsidy billing to ensure timely reimbursements.
Seamless reporting for compliance audits with minimal admin work.
Automated attendance tracking to meet funding requirements.

How iCare Delivers

Automated subsidy tracking that eliminates errors and missed payments.
Detailed attendance logs that meet state and federal funding requirements.
Instant subsidy reports for easy compliance and audit readiness.

Secure Attendance & Safety Tracking

The Challenge

Ensuring child safety at drop-off and pickup is critical.
Late pickups and unauthorized persons create security concerns.
Manual attendance records create errors and compliance issues.

The Outcome You Need

Digital attendance tracking with secure check-in/check-out.
Authorized pickup verification to prevent security risks.
Accurate attendance records to avoid disputes and ensure compliance.

How iCare Delivers

GPS-enabled digital check-in/check-out for secure drop-offs.
Instant alerts for late pickups to keep parents informed.
Automated attendance tracking with audit-ready reports.

Future-Proof Your Before & After School Program

Your program needs a solution that grows with you—iCare offers scalability, security, and full automation to support your expansion.

#1 AWS Cloud Hosting

Fast, secure, and scalable.

Privacy & Security

Protect sensitive data with advanced encryption.

Audit Trail & Change History

Maintain full accountability with detailed logs.

Seamless Integrations

Connect with third-party apps, accounting tools, and payment systems.

Expert Support – We’re With You Every Step of the Way

We don’t just provide software—we offer full support to ensure a smooth transition and long-term success.