CACFP Audits
Prepped for CACFP Audits – Compliance
Without the Hassle
Simplify Subsidy Audits & Maximize Reimbursements
Scroll horizontally to see flowchart.
Managing subsidy programs and meal reimbursements can be overwhelming—tracking attendance, payments, eligibility, and meal counts while ensuring compliance with complex regulations is a major administrative burden.
iCare automates subsidy tracking, attendance verification, and compliance reporting, helping you pass audits with confidence and maximize funding.
Eliminate manual errors, streamline compliance, and ensure you receive the full reimbursements your center is entitled to!
The Challenge – Managing Subsidy Programs and Passing Audits
- Strict subsidy billing and reporting requirements create administrative burdens.
- Tracking attendance, payments, and eligibility requires extensive record-keeping.
- Frequent audits demand accurate, well-organized documentation.
- Errors in subsidy claims can result in funding loss or compliance penalties.
- Reimbursement is capped at three meals per day per child—incorrect reporting can lead to financial losses.
The iCare Solution:
- Automated tracking of subsidy vouchers and co-payments.
- Attendance verification with geofenced check-ins for accuracy.
- Preconfigured reports tailored for subsidy audits and compliance.
- Smart reimbursement optimization to maximize eligible meal claims.
Reduce the complexity of subsidy management and audit preparation!
Streamline Subsidy Management & Compliance
Automated Systems for Accuracy & Transparency:
- Track and manage subsidy vouchers, private co-pays, and payments effortlessly.
- Ensure compliance with automated attendance and billing verification.
- Generate audit-ready reports instantly.
Eliminate manual tracking and improve audit success rates!
Verified Attendance Tracking for Accuracy
Prevent Disputes & Ensure Correct Payments:
- Use mobile geofencing for authenticated check-ins and check-outs.
- Flag absences and manage excused/unexcused attendance records.
- Ensure correct subsidy disbursements based on real-time attendance data.
Accurate attendance verification eliminates audit risks!
Preconfigured Compliance Reports
Simplify Audit Preparation with Ready-Made Reports:
- Generate detailed subsidy billing reports with a single click.
- Ensure eligibility documentation and attendance logs are audit-ready.
- Access meal reimbursement reports categorized by Free, Reduced, and Paid.
Meet compliance standards without manual effort!
Digital Documentation for Audit Readiness
Stay Organized & Always Prepared:
- Maintain digital records of signed enrollment and eligibility documentation.
- Track meal counts and reimbursement claims with built-in accuracy checks.
- Easily access historical data for long-term compliance needs.
Be audit-ready anytime with organized digital records!
Smart Meal Reimbursement Optimization
Maximize Reimbursable Meals Without Errors:
- Reimbursement is capped at three meals per day per child.
- System automatically prioritizes full meals over snacks for maximum reimbursement.
- Avoid financial losses due to incorrect meal reporting.
Ensure you receive the highest possible meal reimbursements!
Simplify Compliance & Maximize Funding
- Real-time insights for accurate tracking and reporting.
- Smart automation to prevent subsidy and reimbursement errors.
- Audit-ready documentation for stress-free inspections.
- Higher meal reimbursement with automatic optimization.
and eliminate the hassle of subsidy audits!
Quick Links
Learn how childcare software can be an investment in growing and improving your bottom line.
Copyright 2025 – iCare Software | Service Agreement | Privacy Policy | HIPAA BAA