COA Reporting
Organizing Your Financials, Budgeting,
and Decision-Making
Take Control of Your Revenue Tracking with Smart COA Reporting
Managing tuition, subsidies, grants, and discounts can be overwhelming if your revenue isn’t properly categorized. Without a structured Chart of Accounts (COA), centers struggle to track billed vs. received amounts, reconcile payments, and prepare audit-ready reports.
iCare simplifies revenue tracking with an industry-specific COA system, ensuring financial clarity, compliance, and better decision-making.
Ditch the spreadsheets—organize your childcare finances with ease!
The Problem: Revenue Without Organization Leads to Confusion
- Tuition, subsidies, and grants are often mixed together, making tracking difficult.
- Manual categorization leads to errors, miscalculations, and revenue leakage.
- Financial audits become stressful without a structured system in place.
The iCare Solution:
- Pre-configured COA categories specifically designed for childcare revenue tracking.
- Automated revenue classification for tuition, subsidies, and discounts.
- Clean, structured reports for financial forecasting and audits.
Spend less time managing revenue and more time growing your childcare business!
Categorizing Revenue for Clear Financial Insights
The Problem: Without proper revenue classification, centers can’t distinguish between tuition, subsidies, and other payments, making financial reporting inaccurate.
The iCare Solution:
- Automated revenue tracking for tuition, late fees, discounts, and state subsidies.
- Customizable COA categories tailored to your business needs.
- Accurate reconciliation between invoiced amounts and received payments.
Know exactly where your revenue comes from at a glance!
Managing Grants & Subsidy Tracking with Ease
The Problem: Centers must ensure subsidy and grant payments align with enrollments and billing records for compliance.
The iCare Solution:
- Automated reconciliation of subsidies with attendance & billing records.
- Separate tracking for restricted vs. unrestricted grant funds.
- Export-ready reports for grant audits and state compliance.
No more subsidy shortfalls—stay audit-ready effortlessly!
Payroll Hours Reporting for Accurate Payroll Processing
The Problem: Childcare centers must track staff hours, overtime, and breaks to submit payroll data to services like ADP and Paychex.
The iCare Solution:
- Time card reports track staff hours, breaks, and overtime.
- Exportable payroll reports eliminate manual calculations.
- Ensures compliance with staffing ratios and labor laws.
Simplify payroll reporting without handling payroll directly!
Compliance-Ready Revenue Reports & Audit Preparation
The Problem: Centers need clean financial records for state subsidy audits, tax filings, and compliance reporting.
The iCare Solution:
- Generates structured revenue reports for easy audits.
- Tracks billed vs. received amounts in real-time.
- Export-ready financial reports for accountants and regulators.
Be always prepared for audits with complete financial transparency!
Future-Proof Your Financial Tracking with iCare
- AI-powered financial insights (coming soon) to optimize revenue management.
- Seamless integration with accounting tools like QuickBooks.
- Live reporting for smarter financial decision-making.
and take control of your financial reporting with iCare!
Quick Links
Learn how childcare software can be an investment in growing and improving your bottom line.
Copyright 2025 – iCare Software | Service Agreement | Privacy Policy | HIPAA BAA