Since 1997

Case Studies

Flex-Center Extra Hours Billing Automation

A childcare center with 180 active children (135 scheduled daily) offered flexible attendance options, including half-day (4 hours) and full-day (8 hours) rates, plus a $10 per hour late pickup fee.
Challenges:
Solution:
iCare automated billing for flexible attendance and late pickups, recovering all unbilled fees without adding administrative burden.

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Texas’s Largest 24X7 Center, School, and Drop-In Service

This center supports 1,515 active children with varying needs: 650 subsidized, 462 full-time, and 585 drop-ins with point-of-sale transactions at checkout. Operations span a campus of 5 buildings, making scheduling and billing highly complex.
Challenges:
Solution:
Using iCare’s platform, the center automated scheduling, billing, and compliance tracking, ensuring efficiency and accuracy in all operations.
Results:
Discover how iCare can simplify complex childcare operations.

Operating One of the Largest Afterschool Programs in the Country

Managing 9,000 active children across 80-100 sites, each with unique setups for billing, schedules, holidays, and documentation, presented significant administrative challenges. Manual processes for enrollment, billing, and compliance consumed time and resources.
Challenges:
Solution:
iCare automated billing, payment collection, attendance tracking, and documentation requirements. Its system forced parents to complete all necessary paperwork and provided integration via exported reports for their financial system.
Results:

Simplify afterschool program management with iCare.

Managing a Large FDC Placement Agency

The Challenge: A Highly Complex Operational Model
A Family Daycare (FDC) Placement Agency operates at the intersection of subsidies, home daycare providers, and families, making management extremely complex. The agency must:
The iCare Solution: Centralized and Automated FDC Management
To streamline the multifaceted operations of an FDC agency, iCare provided:
The Results: A Transformational Impact on Operations

Ready to Optimize Your FDC Agency?

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Multi-Site Afterschool Care Program with Monthly Calendar Scheduling

The Challenge: Managing an Extremely Flexible Afterschool Program
This large multi-site afterschool program offered enormous flexibility to parents, allowing them to:
While this parent-friendly scheduling model increased enrollment, it created significant operational challenges:
The iCare Solution: A Comprehensive Calendar-Based Management System
To address these challenges, iCare developed a fully customizable monthly calendaring system, providing:
The Results: Transforming Operations for Multi-Site Programs

Ready to Simplify Your Afterschool Program?

Discover how automated scheduling and billing can enhance your program’s efficiency.

Discover the Benefits of Childcare Software